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Snooze emails in Outlook and Apple Mail and become more productive

With Mailbutler's Snooze feature, say farewell to your overcrowded mailbox. Snooze your emails and take action on them when you are ready.

First published

25.03.2021

Last edited

20.04.2022

Read time

3 minutes


    By Tobias

    After his studies in industrial engineering at RWTH Aachen University, Tobias co-founded Mailbutler GmbH together with Fabian in 2015. In his free time, he spends most of his time in the garden and with his son Timo.

    Keeping your email inbox organized with Snooze for Outlook and Apple Mail

    Just because email has made communication more accessible, that doesn’t mean it’s necessarily become more efficient. Responding to the barrage of emails we each get on a daily basis takes time and mental effort. Even the most disciplined and organized among us can spend hours sorting and replying to messages. And these emails get in the way of the most important thing we should be doing: getting our work done.

    That’s what Mailbutler is here for: to make sure tools like email remain useful, and don’t become more of a hindrance than a help. One of the ways Mailbutler is helping you manage your inbox is with the Snooze feature for Outlook and Apple Mail.

    Register to start using Snooze today

    What is Mailbutler Snooze for Outlook and Apple Mail and why is it useful?

    Mailbutler’s Snooze for Outlook and Apple Mail allows you to temporarily remove emails from your inbox until you’re ready to respond.

    When you press snooze on an email, the message disappears for a certain period of time which you set manually. After this time elapses – be that hours, days, or longer – it shows up as an unread email in your inbox. The feature helps to keep your inbox clear, removing distractions until messages actually need to be responded to. You can hit snooze on some emails and focus on responding to the messages that are the most pressing, and the others can wait until later, or you can snooze all your emails until a dedicated period of time you’ve blocked out to work in your inbox.

    Snooze is the perfect feature for those of us with busy email inboxes – which, let’s be honest, is most of us. Often, high-traffic email accounts are sorted and labelled by importance. Once it’s labelled, that message can get lost in a long queue of emails. Hitting snooze is another way to prioritize your conversations without wasting time digging through your inbox or forgetting to respond to a message. In conjunction with our Complete guide to cleaning up your email inbox, it’s the perfect tool to help you stay productive.

    Some jobs tend to bring a particularly high volume of emails on Mondays and Fridays. Snooze allows you to deal with those messages throughout the week with a simple, automated feature that does the work for you. Our feature is designed to help you prioritize and schedule how and when you communicate, so that you can stay productive, doing the other tasks which really need to be done.

    How does the Mailbutler Snooze feature for Outlook and Apple Mail work?

    Mailbutler Snooze is incredibly easy to use. A small icon shaped like a crescent moon appears above each of your emails. If you click on this icon, a box will pop up which allows you to set how long the email should snooze for, be that an hour, a day, or longer. Mailbutler provides suggestions for how long to snooze your message, or you can set a custom date and time.

    a screenshot showing the icon for the mailbutler snooze feature for outlook and apple mail

    Want to respond to an email before it is set to reappear? Head to the Mailbutler – Snoozed folder. There you will have access to all of the messages that you snoozed. If you get ahead of schedule, you can unsnooze emails before they resurface on their own, meaning you can work on them again and send them off before time.

    a screenshot of the mailbutler snoozed folder for outlook and apple mail

    Snooze emails to become more productive

    We’re sure our users are clever enough to figure out the best way to use the Snooze feature, but there are some strategic ways you can utilize it to get the most out of it. Here are some tips and tricks to really max out Snooze’s productive value:

    • Open an email and ask yourself “When do I need to answer this?” Snooze the email until then.
    • Reply to short emails in the morning, and snooze longer replies until the afternoon.
    • Snooze emails to clear your inbox, then focus on the tasks that matter now.

    Using the Snooze button in this way can help relieve your stress about having a full inbox, meaning you only receive a response to your reply when you’re ready to deal with it. This means you can focus on what matters and become even more productive!

    Finally, if you’re already using the Snooze feature, check out our more detailed, step-by-step instructions in our Snooze support article.

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    Comments (2)

    1. Hi, how do I snooze the entire mail thread? When a mail is unsnoozed, some mails in that thread have snooze activated, and some do not. And then it does not allow to snooze the entire mail thread.

      08 Mar 2021
      • Hello Prajakt,

        The Snooze feature should always work for the entire thread, not just for one individual email from a recipient, within a thread. If that’s not the case for you, the easiest way for me to help you would be for you to write to us at support@mailbutler.io. I can go in to more in depth questions and tips there.

        09 Mar 2021

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