Add notes to your emails and contacts in Apple Mail, Gmail and Outlook

Leave notes on emails and contacts to improve your information management in Outlook, Gmail and Apple Mail.

 

the compose window with a mailbutler note attached

Stay up to date with Notes

the compose window with a mailbutler note attached

With Mailbutler’s Notes feature for Gmail, Outlook and Apple Mail, you’ll never forget any important information again. Anything you need to remember you can add to a handy note which you can pin to an email or a contact or within your compose window. Your notes are available on specific emails and contacts, or you can see a complete overview of all your notes right in your inbox.

Mailbutler Notes are integrated directly into your inbox

the mailbutler sidebar showing the notes feature

Mailbutler fits right into Outlook, Apple Mail or Gmail, directly alongside your inbox, and notes are no different. You don’t need to learn anything new to add information to emails and contacts. It’s quick and easy to get started.

the mailbutler sidebar showing the notes feature
two Mailbutler notes with the team collaboration sharing option visible

Share notes with all your team members

The Notes feature for Gmail, Apple Mail and Outlook makes it easy to share information across your whole team and keep everyone up-to-date. Assign notes to specific team members so have all the information they need, and share more general notes with your whole team.

Mathis Uchtmann

Mathis Uchtmann

Trainer, Speaker and Time Management Coach

Mathis uses Mailbutler for Outlook

Mathis uses Mailbutler for Outlook

I love the Notes feature, with which I can capture my ideas while reading an email directly in my client.
Liviu Tanase

Liviu Tanase

CEO of ZeroBounce

Liviu uses Mailbutler for Apple Mail

Liviu uses Mailbutler for Apple Mail

The Notes feature lets me stay on top of things without stressing out about last-minute obligations.
Jeff Sanders

Jeff Sanders

Productivity Coach

Jeff uses Mailbutler for Gmail

Jeff uses Mailbutler for Gmail

The ability to add notes directly in my email client is very helpful.

FAQs

How do you add a note to an email?

Adding a note to an email is simple with Mailbutler! After you download Mailbutler, whenever you have an email or contact selected, you’ll be able to see the Mailbutler Sidebar. In the Sidebar is a yellow button with a note icon, and clicking that lets you add a note to an email or contact. You can even share this note with other Mailbutler users! It really is as easy as that.


Is there a notes feature in Gmail?

The native Gmail application does not have an integrated notes feature. To add notes in Gmail, you have to download an extension. There are a few options on the market, but (and maybe we’re a little biased) we think Mailbutler is the best option – mostly because you also receive a wealth of other features which work well together, such as the Tasks feature, which you can also add to emails and contacts along with your notes.


Why should I work with the Mailbutler Notes feature in my inbox?

The Mailbutler Notes feature is a great way to keep on top of any important information you don’t want to forget. You can attach notes to emails and contacts and share them with all of your team members, so everyone is up to date. You could add information about a client, or notes on a presentation, and share them with the relevant people, so you all remember everything you need to. It also works well in conjunction with our Contacts feature, which lets you add custom information to your email contacts, and our Tasks feature, with which you can create actionable to-dos on emails and contacts. Try it out now for 14 days for free!


Can I sync Mailbutler notes with third-party applications?

Yes you can! Mailbutler Notes can be integrated with OneNote and Evernote, and our other features integrate with many more different apps. With these applications you can sync both ways, meaning a note created in either application will also create a note in the other. Check out our Support Center article for more information on integrations.

Don’t worry about privacy. Mailbutler is 100% compliant with European data regulations

We take privacy seriously and never share your data with third parties. And because our servers are located in the EU, you can rest assured that your data is handled in line with the strictest privacy and security regulations.

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“You know when you want your mail program to do that bit more, like easily schedule your emails, note that you've used the word attached in the copy but haven't attached anything, or help you know if your recipient has actually opened your last message? Mailbutler makes it happen.”

It only takes 30 seconds to get started

It only takes 30 seconds to get started

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