Upcoming Webinar: Introducing Smart Assistant 2.0

Save Your Spot

How to create an email template in Apple Mail with Mailbutler

How to create an email template in Apple Mail using Mailbutler. Create, save, and reuse email message templates to stay consistent.

First published


Last edited


Read time

4 minutes

    By Ilija

    An economist by degree, a marketing manager at heart. Seeing my website on the first page of Google is what excites me most. I write mostly about email productivity, email management and AI.

    Managing daily email communication can be a time-consuming task, especially when you find yourself typing the same messages repeatedly. Imagine having a tool that allows you to create, save, and reuse email templates directly within Apple Mail. While Apple Mail doesn't natively support email templates, there's a reliable solution available: Mailbutler.

    How do I create email templates in Apple Mail?

    Mailbutler offers an easy way to create and use email message templates, making your correspondence faster and more efficient than ever. We will start with how to create an email template from an existing email.

    How do I create email templates from an existing email:

    • Select the email you want to use as a template. This can be from your inbox, sent folder, or a new email you're composing.
    • Highlight the text or image you want to include in the template, then right-click on it. You can use email text, subject lines, or images.
    • Click on "New Message Template from…" in the menu.

    Create email template from existing mail in Apple Mail



    • Go to the Templates tab in your Mailbutler account settings to edit the template and add placeholders.

    How do I create email templates in my account settings:

    • Click the sidebar icon to open the Mailbutler Sidebar.

    Mailbutler Sidebar

    • In the sidebar, click the Account Settings (⚙) button, then select Account & Preferences.

    Mailbutler's Account Preferences

    • In the new window, select Templates under Manage Features.
    • Click the plus icon to create a new template a). Name your template and enter a subject b).

    message template in Apple Mail with Mailbutler

    • Write the email body in the rich text editor. Customize it with formatting, colors, links, images, tables, and placeholders.

    Email template in Apple Mail

    • Your template will be saved automatically.

    How to use email message templates in Apple Mail

    Here's how you can easily use message templates in Apple Mail with Mailbutler:

    Apple Mail Templates (on macOS Sonoma)

    • Compose a New Email: Start by clicking the "New Message" button in Apple Mail.
    • Open Mailbutler Sidebar: Click the Mailbutler icon to open the sidebar.

    Mailbutler Sidebar in Sonoma

    • Insert a Template: Click "Insert Template" and choose the template you want to use.

    macOS Sonoma email templates with Mailbutler

    By following these steps, you can quickly insert pre-written content into your emails, making your email writing more efficient.

    Apple Mail Templates (on macOS Ventura or older)

    • In your inbox, click the dropdown next to the compose button and choose a Message Template.

    email templates in Mailbutler Ventura

    • Or, in your compose window, click the Message Template button and choose a template.

    email template in Ventura Macos

    Tips for using email templates in Mac Mail

    • Personalize Each Email: While templates save time, it's important to customize placeholders to make each email feel personal. Adjust names, dates, and any other specific details to suit the recipient. This ensures your message remains relevant and engaging.
    • Organize Your Drafts: If you have several templates, keeping them organized is crucial. Use clear subject lines or create specific folders for different types of templates, such as follow-ups, introductions, or thank-you notes. This makes it easier to find the right template quickly when you need it.
    • Regular Updates: Templates should evolve over time to stay effective. Periodically review your templates to ensure they are up-to-date with current information and messaging. Updating them regularly keeps your communications fresh and accurate, reflecting any changes in your style or content.

    Benefits of using Mailbutler for Apple Mail email templates

    • Time-Saving: Quickly insert pre-written content into your emails, reducing the time spent drafting similar messages repeatedly.
    • Consistency: Maintain a uniform style and messaging across all your emails. This ensures that your communications reflect a professional and cohesive tone, no matter who sends them.
    • Convenience: Easily manage and access multiple templates directly from Apple Mail. With Mailbutler, all your templates are just a click away, making it simple to choose the right one for any situation.

    Additional features of Mailbutler

    • Task Management: Turn emails into tasks to keep track of important actions. With Mailbutler, you can convert any email into a task, assign due dates, and set reminders. This helps you stay organized and ensures that nothing slips through the cracks.
    • Email Tracking: Advanced email tracking in Apple Mail lets you know when recipients open your emails. This feature provides insights into recipient engagement, allowing you to follow up at the right time and tailor your communications based on their interactions.
    • Smart Assistant: The AI email assistant helps with composing and managing your emails. Mailbutler’s Smart Assistant can suggest improvements to your email content, help with grammar and tone, and even automate routine tasks, making your email workflow more efficient and polished.

    You can check the rest of Mailbutler's features on the homepage.


    Give Mailbutler a try and see how it can save you time, keep your emails consistent, and make your life easier. Sign up today and transform the way you manage your email communication.

    Recommended articles

    Leave a comment

    Your email address will not be published. Required fields are marked *

    It only takes 30 seconds to get started

    It only takes 30 seconds to get started

    Try for free