10 Chrome extensions to send emails like a pro

It’s no secret that many professionals spend way too much time managing emails. The average worker is estimated to spend at least 4.1 hours a week using their email.

To be able to focus your skills on more significant tasks, it’s necessary to cut down the time and energy spent combing through emails.

But trying to prioritize which emails need attention can be less than productive.

And although Gmail is a powerful tool, there are a host of Chrome extensions and Gmail add-ons that can make you more efficient, reduce inbox clutter, and reduce the “digital distractions” of email.

Let’s take a look at the best Chrome extensions that can help you achieve this.

Mailbutler

Your Gmail Inbox, Smarter

Improve your productivity. Get more done out of your inbox.

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Mailbutler is a Chrome extension that has tons of functionality, including a mail tracker, professional pre-designed email signatures, beautiful email templates, and more.

Mailbutler is also GDPR compliant, comes in multiple languages, allows for email scheduling, setting to-dos and follow-up tasks, AI email writing assistant and more.

It also makes it simple to share your custom-designed signatures, your tasks, notes and more, across your team.

Check out how Nick uses Mailbutler:

Inbox When Ready for Gmail

The primary function of Inbox When Ready is to lock down your inbox so you only receive emails at specific times of the day.

This is an excellent tool for those who find they’re constantly checking their email throughout the day.

This is one of the best extensions for minimizing the amount of time you spend on emails and especially for those who are easily distracted.

Features:

• Hides inbox by default to minimize distractions.
• Allows setting a schedule to lock out the inbox.
• Enables setting a budget for the number of times and the total time spent checking the inbox.

Pricing (as of March 2024):

• The extension is free, with a PRO edition available for $4 per month paid annually

Grammarly for Chrome

The more emails you write, the more mistakes you make. Grammarly helps with that.

Grammarly helps you to write more clear and concise sentences.

It identifies spelling and grammar mistakes and offers suggestions as you write, so you don’t have to do a grammar and spell check afterward.

Features:

• Real-time writing suggestions on Gmail, Google Docs, LinkedIn, etc.
• Grammar, spelling, style, and tone corrections.
• Tone detection to ensure the intended message is conveyed.
• Conciseness suggestions and full-sentence rewrites for clarity.
• Word choice enhancements.
• Generative AI for drafting, rewriting, and idea generation.

Pricing (as of March 2024):

• The extension is free, providing basic writing suggestions and a limited number of generative AI prompts.
• Grammarly Premium is available for $12 per month, billed annually, offering advanced features such as full-sentence rewrites and plagiarism detection.
• Grammarly Business costs $15 per user per month, billed annually, adding team-focused features like style guides and analytics.

Slack for Gmail

Do you have colleagues who only use Gmail and others who only use Slack?

Then Slack for Gmail might be able to help you out.

With this extension you can send emails to Slack from Chrome, saving you from having to switch between the two.

You can also include attachments that will get automatically uploaded to the appropriate channel/private message.

Features:

• Move Conversations: Easily bring email content into Slack channels or DMs.
• Discuss Email in Slack: Quickly discuss noisy email chains or share ideas.
• Coordinate Responses: Use email content in Slack for team coordination.

Pricing:

• Pro Plan: $7.25 USD per person/month (billed yearly), or $8.75 USD per person/month (billed monthly).
• Business+ Plan: $12.50 USD per person/month (billed yearly), or $15 USD per person/month (billed monthly).
• Enterprise Grid Plan: Contact Sales for a price estimate.

FlowCrypt Gmail Encryption

Even though Gmail has a feature to send confidential emails, FlowCrypt adds an extra layer of protection. The extension adds a “secure compose” button to Gmail.

Cyber-security buffs and other professionals who deal with legal documents will find it especially useful.

Features:

• End-to-End Encryption: Secure emails and attachments on Google, including G Suite, Business, and Enterprise.
• PGP Encryption: Uses private and public keys for encryption, ensuring that only the recipient's private key can decrypt the email.
• Secure Compose Button: Adds functionality to send PGP-encrypted emails directly from Gmail.
• Encrypted Emails and Attachments: Allows sending/receiving encrypted emails and attachments up to 25MB, with preview functionality.
• Password-Protected Emails: Offers sending of password-protected emails to recipients without OpenPGP software.
• Email Signing: Allows users to sign their emails, verifying sender identity and message integrity.

Pricing:

• Free for up to 100 users, with an Enterprise version available upon request.

Zoom for Gmail

Everybody’s zooming nowadays. And to make it easier, this add-on allows you to start a Zoom meeting within the Gmail interface.

It also lists for you a schedule of upcoming calls, meetings, and conferences from your inbox.

It’s a great add-on for colleagues who want to instantly video call each from their inbox.

Features:

• The ability to easily schedule and start Zoom meetings directly from Gmail.
• Enhancing email collaboration by transitioning conversations to Zoom video meetings.

Pricing (as of March 2024):

• Basic Plan: Free
• Pro Plan: $14.99 per month per host
• Business Plan: $19.99 per month per host (Starting at 10 hosts)
• Enterprise Plan: Contact Sales for pricing

FreeBusy

FreeBusy makes it quick and easy to schedule meetings in Gmail. It works seamlessly with Google Calendar and offers different booking options to your recipients inside the reply window.

The time zone feature automatically detects and converts the recipient's time zone to avoid any confusion.

Features:

• Unified Calendar Management: Combines availability from all work, personal, and school calendars without mixing data.
• Automated Scheduling Control: Easy-to-manage availability to prevent inconvenient scheduling.
• Web Conferencing Integration: Automatically adds call details and online links to invitations.
• Group Scheduling: Share availability as a group, find the next available teammate or co-organize meetings.

Pricing (as of March 2024):

• Personal Plan: Free
• Professional Plan: $4 per month, billed annually ($6/mo billed monthly)
• Business Plan: $12 per month, billed annually per registered user ($15/mo billed monthly)
• Enterprise Plan: Contact for pricing

Docusign for Gmail

DocuSign for Gmail is great for anyone who needs to send documents that require a signature directly from their inbox.

Professionals working in the law, consulting, and marketing industries consider it indispensable.

DocuSign saves a lot of time, as you don't have to wait for someone to print, sign, and scan your document manually.

Features:

• Easy Document Signing: Sign documents within Google Workspace™ with just a few clicks.
• Secure and Legally Binding: Ensures the highest level of security and compliance, making agreements legally binding.
• Document Tracking and Notifications: Get real-time notifications on document status.
• Templates and Workflows: Create reusable templates and custom workflows for document processes.
• Integrated Collaboration: Collaborate in real-time within Google Workspace™.

Pricing (as of March 2024):

• Personal Plan: $10/month ($120 billed annually)
• Standard Plan (Most Popular): $25/month per user ($300 billed annually)
• Business Pro Plan: $40/month per user ($480 billed annually)
• Enterprise Plan: Customized pricing plans that scale to your business needs. Contact Sales for more information.

Digify for Gmail

Digify gives users the power to track and unsend attachments, and even the ability to set them to self-destruct. This extension is especially useful for those who send out sensitive documents on a daily basis.

Freelancers find it beneficial when they want someone to preview, but not steal, their work.

Features:

• Email & File Encryption: Encrypt your emails and files with the AES-256 algorithm for top-secret data protection.
• Unsend Capability: Offers the ability to unsend emails & files, ensuring privacy even after sending.
• Self-destruct Feature: Copy protection to prevent copy-pasting of your file's content.
• Document Tracking: Track who viewed your attachments and how many times, without needing to ask recipients.
• Supports Multiple Recipients: Enter multiple recipients for your emails

Pricing (as of March 2024):

• Pro Plan: $120 per month (billed yearly). For individual use with 3 Data Rooms, 50 Data Room Guests, document security, your logo & brand colors, one-click NDA/Terms of Access, and 24/7 Email & Chat Support.
• Team Plan: $300 per month (billed yearly). For 3 users with 10 Data Rooms, 200 Data Room Guests, all PRO features plus Dynamic Watermark, Screen Shield, File-Level Granular Permissions, Data Room Question & Answer, and Phone Support.
• Business Plan: Custom. Tailored to your needs with custom user quota, unlimited Data Rooms, custom Data Room Guest Quota, all TEAM features plus White-Label URL, Branded Login & Email Notifications.

Clearbit Connect

This is a handy little extension that does something really unique - it gives you all kinds of data on anyone who emails you. That’s right, not just your contacts, but anyone!

That data includes social media handles, their role in their company, how big their company is, how much funding they have, and more.

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It’s extremely simple as extensions go. You’ll just see a little widget in your Gmail sidebar.

It has a super handy search function that will allow you to see all available contacts at a particular company.

You can then search for people by their name, job title, or role at a company to find exactly who you need to talk to.

Features: 

• Comprehensive B2B Data: Offers the industry's most extensive dataset across company, contact, and IP intelligence.
• Data Enrichment: Enhances records instantly with accurate and reliable data for leads, contacts, and accounts.
• Real-time Lead Scoring & Routing: Identifies high-fit leads instantly, enabling prioritization and efficient team efforts.
• Industry Info: Provides detailed industry categorization for targeted marketing and sales strategies.
• Corporate Hierarchies: Offers insights into parent companies and subsidiaries for accurate lead routing.

Pricing (as of March 2024):

• Clearbit's pricing is customized based on the needs of each business, focusing on elements like CRM and database size, monthly web traffic, or contact creation.

Improve your email experience with Mailbutler

Mailbutler allows you to integrate multiple features into your inbox that can make dealing with email more productive and efficient.

Download our extension here