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Schedule your emails to stay on top of your work

Schedule your emails with Mailbutler's Send Later feature and communicate effectively over different time zones.

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    By James

    James has seven years' experience as a Content Marketer, bylines on Left Foot Forward, Submittable, and INOMICS, and a Master's in History. In his free time he likes to read, play guitar, and write for his personal blog.

    Mailbutler's Send Later feature allows users to delay when an email hits a recipient’s inbox. It respects their time and private life. Aside from that, it enables Gmail, Outlook, and Apple Mail users to stick to their own work schedules.

    The appropriate time to send an email

    Remote workers and international companies face the problem of communicating across time zones. Business hours in Australia are not business hours in Austria.

    However, people around the world, or even in the same country, need to send emails despite different time zones.

    Time zones aren’t the only issue. Sometimes, you may have the time now to write an email, but you need to send it later. By then, you will most likely be busy with other tasks.

    By scheduling and timing your emails, you can simplify all aspects of your job.

    Let Mailbutler schedule when you send your emails

    If you use Apple Mail Outlook or Gmail, Mailbutler’s feature “Send Later” allows you to schedule and arrange when you send your emails.

    You can pick a specific date to send your email, or a distance in time after your email will be sent, for example after 7 days.

    If you are a regular user of the Send Later feature you can also customize your own default delays.

    On top of that, you can also choose an optimized delivery for the recipient. Doing you can be sure that the email lands in the recipient’s inbox when they are most likely to open it.

    Recipient Optimized Scheduling

    Recipient Optimized Scheduling

    Mailbutler sends the email, even if your computer is off or offline.

    You can also further edit the email or change the scheduled send time. You can find the message in your “Mailbutler—Scheduled” folder.

    On top of this, there are two smart functionalities Send Later offers. What if your recipient messages you before your scheduled email is delivered? Mailbutler can automatically cancel the delivery so you don't embarrass yourself.

    Moreover, if you try and send an email outside of your working hours, Mailbutler can automatically reschedule it to the beginning of your working hours the next day, helping you stay professional.

    Mailbutler’s Send Later feature makes staying organized easier

    The Send Later feature will change the way you organize your day. Instead of planning your own schedule around other people’s business hours. Now, you can take control of when you do the work you need to do.

    You don’t have to be constantly on your email, in order to do a simple task.

    Instead, you can use Mailbutler’s Apple Mail, Outlook and Gmail features to take charge of your own schedule. At the same time, you control exactly when your audience receives your email.

    Try out our feature now by registering for a free 14-day trial.


    Can you schedule Gmail emails?

    Yes, you can. You can use Gmail’s Schedule send option or integrate Mailbutler into your Gmail inbox and take advantage of its Send Later feature. Here’s how:

    Schedule emails with Gmail’s Schedule send option

    • Log into your Gmail account
    • Compose the email you want to send later
    • Click on the down arrow next to Send
    • Select Schedule send
    • Specify when you want the email to be sent (date and time)

    Schedule emails with Mailbutler’s Send Later feature

    • Sign into your Gmail account
    • Write the message you want to send later
    • Click on the down arrow next to Send and select Send later (Mailbutler)
    • Pick a date and time to send the email or choose Mailbutler’s Recipient Optimized Scheduling option (Mailbutler automatically calculates the best time to reach your email contacts based on the tracking data it collects)
    • Click on the Schedule button

    Can you schedule emails in Outlook?

    Yes, you can. Here’s a short step-by-step guide:

    • Log into your Outlook account
    • Compose a new message
    • Click on Options, then select More Options and choose Delay Delivery
    • Under Properties, click on Do not deliver before and specify when you want to send the email
    • Go back to the email and select Send

    It’s important to keep in mind that Outlook’s Delay Delivery option works only when you’re online.

    Mailbutler’s Send Later feature for Apple Mail, Gmail, and Outlook, on the other hand, doesn’t require you to be connected to the internet when the email delivery time comes.

    How do you stay on top of your email?

    With the help of Mailbutler. Mailbutler is a feature-rich email extension designed for Gmail, Apple Mail, and Outlook. It allows you to take charge of your day-to-day email communication by:

    • Tracking your emails and the links you’ve included in them
    • Scheduling emails to be sent later
    • Snoozing emails to free up time
    • Designing professional email templates and signatures

    How do you keep track of work emails?

    With Mailbutler integrated into your Gmail, Apple Mail, or Outlook inbox, you’ll receive real-time read receipts on your work and personal emails.

    Mailbutler also lets you see how many times your emails have been opened, where your recipients were when they opened them, and what device they used to access their inboxes.

    Can you schedule emails in advance?

    Yes, you can. Many email clients allow you to schedule emails to be sent later.

    Additionally, there are plenty of sophisticated email extensions that come with multiple features, including a Send Later one. Mailbutler is, of course, one of them.

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    Comments (4)

    1. Hi. If I’m copying an email using the Cc field to someone on the west coast of North America and someone in the UK, how can I schedule the email to go to each person at a different time (for me) so they each receive it at, say, 8:00 am their local time?

      01 Aug 2019
      • Hi Greg, thanks for the message. Unfortunately, you can’t schedule one email to be sent at two different times. You would need to schedule two different emails to achieve this.
        Have a nice day, Ondrej

        07 Aug 2019
    2. How might I retract a scheduled email. I’ve received new information that makes my old email irrelevant. Thanks.

      02 Jan 2022

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