Recipient Optimized Scheduling is one of Mailbutler’s smart features. It works with Smart Send Later and uses clever technology to predict when the best time to send your message is based on when your recipient is most likely to be working on their emails. This means you never have to guess again – you just let Mailbutler do the job for you. Work smarter, not harder!
Schedule your emails to send later in Apple Mail, Gmail, and Outlook 
Need to know how to schedule your emails for the future? With Mailbutler’s Smart Send Later feature for Apple Mail, Gmail, and Outlook, you can compose your email now and automatically send it later.
Need to know how to schedule your emails for the future? With Mailbutler’s Smart Send Later feature for Apple Mail, Gmail, and Outlook, you can compose your email now and automatically send it later.
Schedule your emails to send whenever you want in the future
Don’t want to send your email immediately? With Mailbutler for Outlook, Apple Mail, and Gmail, you can write your email now and schedule it to send at a specific time in the future – even if your computer is offline or turned off. This allows you to work on your emails when you have time and send them whenever you like, which is perfect for people who like to work at night or communicate with clients in different time zones and don’t want to appear unprofessional.
Send Later integrates directly into your inbox
Mailbutler’s software isn’t standalone – it fits right into your email client, directly alongside your inbox. This means there’s no need to learn any new software: Mailbutler’s Smart Send Later button appears right inside the Mailbutler sidebar in your inbox (or directly in your compose window, depending on which email client you are using). This means you can schedule emails quickly and easily.
Recipient Optimized Scheduling improves the timing of your emails
Mailbutler also offers its one-of-a-kind Recipient Optimized Scheduling tool for Outlook, Apple Mail, and Gmail. Recipient Optimized Scheduling automatically calculates the best time to reach each of your recipients, based on the tracking history Mailbutler collects for their email address. Whenever you schedule a timed email, Mailbutler will suggest an optimized delivery time for that specific recipient to improve your email communications. It makes your inbox smarter!
Easily find your emails in a dedicated folder
With Smart Send Later for Apple Mail, Outlook, and Gmail, your timed emails aren’t lost after you’ve scheduled them. All scheduled emails are collected in a dedicated folder within your email client where they are kept until they get sent. You can easily open an email, edit it, select a new scheduled send time, send the email immediately or unschedule it. This gives you full control over all scheduled emails, meaning you never lose track.
Unschedule when reply is received
What if you’ve scheduled an email, but before it gets sent, you receive a message? With Mailbutler’s smart functionality, your scheduled email can be unscheduled if you receive a message from your recipient before your email is delivered. This also works if you’ve scheduled a message to multiple recipients – if one of your recipients sends you a message before your scheduled email is sent, your scheduled email will be canceled for everyone.
Manually approve the delivery of your scheduled emails
Circumstances may change between the moment you schedule an email and the delivery time, and you might decide not to send the message after all. That’s why Mailbutler gives you the option to review and either approve or cancel the delivery of your scheduled emails through the Smart Send Later widget. A simple yet powerful functionality for maximum safety and peace of mind!
Auto-schedule outside of working hours
Mailbutler’s smart automations can automatically send your message during working hours, if for example you’re working late at night. After setting your working hours in your settings, when you send an email outside of these hours, Mailbutler will notify you that you’re doing this, and ask to – or simply automatically! – schedule your email to be sent at the beginning of your working hours on your next working day.
Seamless integration with your current email client
Andrew Douch
Education Technology Consultant
Andrew uses Mailbutler for Gmail
Andrew uses Mailbutler for Gmail
A feature I really love is Smart Send Later, with which I can write an email late at night (which I often do because I’m a night owl), but schedule it to be sent at 9 am the next day so that the recipient receives the message during normal working hours.
I really love Smart Send Later, with which I can write an email late at night but schedule it for the following morning.
Nick Kyriakides
Founder of NK Films, Post-Production Artist, Freelancer of the year
Nick uses Mailbutler for Gmail
Nick uses Mailbutler for Gmail
Using this brilliant feature I can compile my emails and pitches in advance and schedule them to send first thing New York City time. Really useful as I communicate with clients in NYC but often work from Barcelona or London!
Using this brilliant feature I can compile my emails in advance and schedule them to send first thing tomorrow.
David Stiernholm
Productivity Struktör, Coach and Writer
David uses Mailbutler for Apple Mail
David uses Mailbutler for Apple Mail
With Smart Send Later, I can write emails on Thursday and schedule them to send on Monday so that I don’t risk missing a reply on Friday when I am not working. I can get the message written and scheduled and forget about it.
With Smart Send Later, I can get my message written and scheduled and forget about it.
Send emails later FAQs
What is Recipient Optimized Scheduling?
How do I schedule an email with Smart Send Later?
If you’re wondering how to send an email at a specific time, scheduling an email with Smart Send Later couldn’t be easier. In your compose window, after you’ve written your message, simply click on the Smart Send Later button (which is located in different places, depending on which email client you are using) and set your delivery time for whenever you want. Your message will get sent at exactly the time you specify, even if your laptop is turned off and your mail program is offline. In Outlook, the whole process is done in the Mailbutler Sidebar by setting the delivery date.
Why should I use Smart Send Later?
Scheduling emails means you can enjoy a better work-life balance, turn off from work psychologically when you’ve left the desk, and send messages at appropriate times to contacts who work in different time zones. If you work from home, it means that once the work day is over, you don’t have to log back in to send an email; or it means you can leave the office at an appropriate time in the knowledge that Mailbutler will carry on working for you, even when you’re not there. It also helps you to stay professional when communicating with clients in different time zones, and maximize your chances of a response, as your recipients will receive your emails exactly when you want them to, rather than, say, at a time when you know their inboxes will be flooded with messages and yours might get lost. Brilliant!
Can I stop an email that has been scheduled?
Of course! All your scheduled emails with Mailbutler are put into a dedicated folder in your email client (or in Outlook, into your Drafts folder). This means that not only can you go to the folder and cancel any scheduled messages – say if your recipient has already replied and the email is no longer relevant – but you can also go in and edit your message if you need to add some more information or make changes to your copy (please note that what you can do may vary, depending on the email client you are using). Mailbutler gives you complete control so you can work as efficiently and smartly as possible.
Don’t worry about privacy. Mailbutler is 100% compliant with European data regulations
We take privacy seriously and never share your data with third parties. And because our servers are located in the EU, you can rest assured that your data is handled in line with the strictest privacy and security regulations.
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“You know when you want your mail program to do that bit more, like compose emails for you, easily schedule your emails, or help you know if your recipient has actually opened your last message? Mailbutler makes it happen.”
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