Collaborate with your team right inside your email inbox

mailbutler teams

Mailbutler’s Collaborators feature for Outlook, Gmail and Apple Mail lets you easily work and communicate with your team without leaving your inbox. Share tasks, contacts, signatures, notes, and email message templates with all your team members in a few clicks, and make sure everyone is always up to speed.

mailbutler teams
Window showing two different teams created using Mailbutler for Outlook, Gmail and Apple Mail

Share with any other Mailbutler user

Collaborators lets you easily share with anyone who uses Mailbutler, regardless of which email client they’re using. Manage all collaborators in one place and share with specific people for efficiency and security, whether you’re collaborating with marketing, sales, or customer support team members. Any team members can also ‘unshare’ an item with themselves, so it gets removed from their shared list.

Make collaboration easier with tasks and notes

Turn emails and contacts into to-dos or informative notes for your team members directly from your inbox with email collaboration for Gmail, Apple Mail and Outlook. Simply attach a task or a note to an email or contact and share it with whomever you fancy.

A window showing how you can share notes and tasks with your team
An image showing how multiple team members can use the same signature design using Mailbutler's Team Collaboration feature for Apple Mail, Gmail and Outlook

Share signatures with your team members

Mailbutler Collaborators lets you manage and update your team’s email signatures from one centralized place. All team member signatures will automatically be updated to keep all your outgoing emails consistent and on brand. Email signature team collaboration works across clients, between Apple Mail, Outlook and Gmail.

Save time with shared email templates

Make multiple different templates and save time by sharing those templates across your entire company by using email Collaborators for Outlook, Gmail or Apple Mail – ensuring your emails always look professional and stay on-brand.

A window showing how email templates can be shared using Mailbutler's Team Collaboration feature for Outlook, Gmail and Apple Mail
A window showing how contact information can be shared across your teams using Mailbutler's Team Collaboration feature for Outlook, Apple Mail and Gmail

Improve customer relations by collaborating on contacts

Streamline your workflow by sharing contact information with everyone with just a few clicks. Mailbutler lets you share entire contacts or specific contact information with anyone, whether they use Outlook, Apple Mail or Gmail.

Thomas Mangold

Thomas Mangold

Trainer, Author and Keynote Speaker

Thomas uses Mailbutler for Gmail

Thomas uses Mailbutler for Gmail

The Collaborators feature, which lets me share work across my team, is excellent.
Billy Goldberg

Billy Goldberg

President of the Buckeye Group, Advisor at Billy Goldberg Partners

Billy uses Mailbutler for Apple Mail

Billy uses Mailbutler for Apple Mail

I don’t know what I would do without the Mailbutler Collaborators feature.
David Rosner

David Rosner

Founder and CEO of iSupport

David uses Mailbutler for Apple Mail

David uses Mailbutler for Apple Mail

Collaborators is perhaps my favourite Mailbutler feature.

FAQs

Can you collaborate with your team right inside your email inbox?

With Mailbutler’s Collaborators feature, you can! Collaborators lets you share notes, tasks, templates, signatures, contacts and more with any other Mailbutler user. It’s as easy as inviting someone to collaborate with you in your settings, and then sharing with them in just two clicks. And you can try out our Collaborators feature for 14 days for free when you first download and install Mailbutler!


How can Mailbutler’s Collaborators feature help me?

Mailbutler’s Collaborators feature is made to help you work more efficiently with your team and stay on top of your email communication. Use it to share any important information with any other Mailbutler user, like a to-do which needs to be completed, a note with some important information, or an email template which will save your colleague time. Work is better when you’re collaborating with others – and Mailbutler makes it easy to share your work with your team members in just a few clicks.


Is it free to use Mailbutler’s Collaborators feature?

To get started using Mailbutler Collaborators, it is free. On our Essential plan, which is totally free, you can share anything you are able to create, for example, basic email signatures. If you begin on our 14-day free trial, which includes all of Mailbutler’s features, you’ll be able to share everything until the trial is over. After this, whichever plan you choose to be on, you’ll be able to (again) share anything you can create – so say you upgrade to a plan with customizable email signatures, you’ll be able to share them – but only with anyone else who can create them.


Do my collaborators also need Mailbutler?

Yes – anyone you want to collaborate with needs to be a Mailbutler user. This is because the features which you can share through Mailbutler are only available in Mailbutler – we offer functionality nobody else does! But it’s simple to invite people – in your settings, head to Collaborators, and from here you can invite, by email address, people to collaborate with you. They will then receive a link which allows them to download Mailbutler and begin sharing with you. It’s as easy as that.


Which Mailbutler plans let me use the Collaborators feature?

All our plans, including our free Essential plan, have some sharing functionality. In essence, what you can create on your plan, you can share with other Mailbutler users. This means if you can create basic signatures, you can share them with any other user, regardless of their plan; but if you can create tasks on contacts, you will only be able to share them with other users who are on a plan high enough to see that feature. Basically, what you can create, you can see and share!

Don’t worry about privacy. Mailbutler is 100% compliant with European data regulations

We take privacy seriously and never share your data with third parties. And because our servers are located in the EU, you can rest assured that your data is handled in line with the strictest privacy and security regulations.

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