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Mailbutler’s Email Templates feature increases your productivity

With Mailbutler's email service you can create pre-written messages with images, links and tables and save them as email templates.

First published

19.08.2019

Last edited

05.09.2022

Read time

5 minutes


    By Tiffany

    Tiffany studied Language and Economics, and now likes to write about business topics and conduct interviews with interesting people. She spends her free time looking after her plants and with her dog.

    Sometimes, messages you send on a regular basis, whether that be monthly, weekly, daily, or even several times a day, use a consistent structure.

    It can be boring, not to mention a waste of your precious time, to have to rewrite these messages over and over again.

    Wouldn’t it be easier if you could, in just a few clicks, have the perfect email set out for you automatically, and all you had to do was change the email address and the names?

    Well, with Mailbutler’s Email Templates feature, you can do just that. You can use this feature to streamline the way you work, improve your workflow, increase your productivity, and most importantly, save time.

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    Mailbutler's Email Templates feature increases your productivity

    What’s the point of email templates?

    Whether it be a sales pitch or a quarterly report, a cold email to a potential client, or a request for vacation, the structure and meat of many emails you send will be similar to other emails you’ve already written.

    Of course, some information, like names, dates, and places, may be new or personalized to the recipient.

    Overall, though, each sales pitch, vacation request and cold email shares much of the same content.

    If you write a new email from scratch each time you want to contact a new lead, you end up wasting time recreating the skeleton of a message you’ve already written.

    Not only that, it’s boring writing out the same message a hundred times over.

    Of course, you could just go into your sent folder, copy the body of the last message, compose a new email, paste it in, and then make your changes, but even that’s a laborious process – and what if you have a few different types of emails which often have the same content?

    It’s unsustainable.

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    This is where email templates come in.

    With these, you only have to write the bulk of your email once, save it in a safe place, and then whenever you need to send that specific email, you pull up the template, change the names and email addresses, and you’re good to go.

    And Mailbutler’s Email Templates feature is the best way to do it.

    Mailbutler’s Email Templates feature

    With Mailbutler, the core steps of email templates are the same: you write a message which you know you’ll be sending a lot of times, and you save it as a template.

    However, with Mailbutler, you have total control over your template – whether that be the links and images you include or the tables you need to update every week, you can have all of this in your template.

    And it’s not only that – you can create and save multiple templates with Mailbutler, meaning you can save time on multiple emails which you would normally have to rewrite.

    The templates can be saved directly from your compose window while you’re writing a new message.

    And you don’t have to go digging for your templates whenever you want to use them – they’re right there available to you in your inbox in just a couple of clicks whenever you need them.

    Integrating the feature with Mailbutler Contacts also means you can import information into placeholders which you can set through the extension, making it even easier to personalize your templates.

    This feature from Mailbutler is ideal for customer support workers and salespeople, who often need to send the same message to different people.

    However, it can be used by any professional who wants to spend less time rewriting similar messages.

    By using a customizable template, you can spend more of your time cultivating the business relationships that matter, and less time rewriting emails.

    If you have any questions or if anything is unclear, you can always email us at support@mailbutler.io for more information.

    Finally, check out our post on maximizing your use of cold emails in order to master sales emailing using Mailbutler.

    FAQs

    How do I create an email template?

    You can create email templates quickly and easily using Mailbutler’s Email Templates feature.

    Mailbutler allows you to design and customize professional email templates in Gmail, Apple Mail, and Outlook by adding placeholders like “Recipient’s Name,” “Organization’s Name,” and “Sender’s Name.”

    Mailbutler also lets you use custom fonts and colors to match your brand identity. In case creating an email template from scratch is too time-consuming for you, you can always use Mailbutler’s premade templates.

    What are the best email templates?

    The best email templates are the ones that include:

    • A short and clear subject line
    • Simple and concise email copy
    • A stimulating call to action
    • Visually pleasing yet readable fonts and colors
    • Interesting but relevant images, tables, and links

    With Mailbutler integrated directly into your email client, you can create effective email templates yourself or use some of Mailbutler’s ready-made email templates.

    What’s more, Mailbutler allows you to keep track of your email template’s performance (open rate, click-through rate, and reply rate) so you can implement changes if necessary.

    How do you design a professional email?

    When designing a professional email, you need to be meticulous. Here’s what you need to do:

    • Determine the goal of the email. Start by figuring out what the purpose of your message is. Once you know what your email needs to accomplish (for example, persuade the recipient to review your product or service), writing the subject line and email body will be much easier.
    • Get to know your audience. Doing some research on your recipient will help you determine the tone of your email message (formal and polished if you’ve never met your email recipient or friendly and upbeat if you’re writing to someone you’ve built a close relationship with).
    • Keep the email body brief and to the point. When writing the body of your email, try to include all the important information without making the email too lengthy. Avoid touching on too many subjects as it will probably confuse your recipient and they might not take the desired action.
    • Include a polite greeting and closing. Choose an option that’s both friendly and respectful.
    • Proofread the email. Don’t click the “send” button if you haven’t reviewed your email and fixed all the spelling and grammar mistakes you might have made. You should also make sure you’ve attached all the necessary files before sending the message. A complete, error-free email is proof of your professionalism. It certainly won’t go unnoticed.

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    Comments (3)

    1. Greetings,

      Is there a way to have all recipients who receive a particular template saved as well?

      That too would be helpful.

      Thank you,
      Tony

      19 Aug 2019
      • Hey Tony, thanks a lot for your feedback. At the moment unfortunately this is not possible, but I have passed this interesting idea on to our developers. Best, Tiffany

        22 Aug 2019

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