Create email templates in Outlook, Gmail, and Apple Mail

An image of email templates being inserted into an email, available in Mailbutler for Outlook, Gmail and Apple Mail

Make professional email templates in Outlook, Gmail and Apple Mail for any situation: invoices, quotes, follow-up emails, and more. Create your own message templates with personalized placeholders, and easily insert them into your emails to save time and be more productive.

 

An image of email templates being inserted into an email, available in Mailbutler for Outlook, Gmail and Apple Mail
Image of where to find the Mailbutler email templates in your composition window, in Outlook, Gmail and Apple Mail

Create and use email templates in just a few clicks

Image of where to find the Mailbutler email templates in your composition window, in Outlook, Gmail and Apple Mail

Find yourself writing the same emails out over and over again, whether cold emails, follow-ups, or even personal responses? Save time with Mailbutler’s Email Templates for Outlook, Gmail and Apple Mail. Create templates in minutes and add them to your emails in just one click.

Easily create and personalize your email templates

Showing the placeholders Mailbutler includes in its email templates which you can edit on the fly in Gmail, Outlook and Apple Mail

It’s easy to customize and create professional Email Templates in Outlook, Gmail and Apple Mail with Mailbutler. Create templates with placeholders such as “Recipient’s Name,” “Sender’s Name,” or “Organisation’s Name” that get automatically be filled out when sending your email. Then, customize colours and fonts to match your brand.

Showing the placeholders Mailbutler includes in its email templates which you can edit on the fly in Gmail, Outlook and Apple Mail
Showing how email templates can be shared across your team in Outlook, Apple Mail and Gmail

Share templates across your team

Keeping your team on brand has never been easier with Mailbutler’s Message Templates. You can quickly grant your whole team access to the same email copy, ensuring your team remains efficient, professional, and on brand, regardless of whether your team uses Gmail, Apple Mail, or Outlook.

Alicia Fairclough

Alicia Fairclough

Founder of EA How To

Alicia uses Mailbutler for Gmail

Alicia uses Mailbutler for Gmail

Email templates are my favorite feature and biggest time saver.
Samy-Félix Picard

Samy-Félix Picard

Founder of Brew's Immo

Samy-Félix uses Mailbutler for Apple Mail

Samy-Félix uses Mailbutler for Apple Mail

With the Teamplates Feature, I write an email once, create a template and it’s done.
Jamie Lingwood

Jamie Lingwood

Copywriter, Translator and Founder of wordsmith.nl

Jamie uses Mailbutler for Apple Mail

Jamie uses Mailbutler for Apple Mail

The Templates feature in Mailbutler lets me easily make different templates for different aspects of my job.

FAQs

How to make an email template

Making an email template with Mailbutler is quick and easy. Simply head to your Mailbutler Account & Preferences in your inbox, and navigate to the Templates tab. From here, you can click on blue button with the plus sign in it, and easily create a new template. Mailbutler offers a selection of templates you can edit, or you can create your own from scratch. You can even assign custom fields to things like your recipient’s name, which get automatically filled out by Mailbutler when you use the template. And you can insert templates in your compose window in just two clicks!


Can you create an email template in Outlook?

Outlook does offer its own templates, but they are very basic, and not very easy to find or use. Creating templates in Outlook with Mailbutler, though, is easy! In a few clicks you can either insert one of the Mailbutler base templates, or you can create your own from scratch and easily insert it into your email. The handy search bar makes it easy to find the template you want, and you can share templates with all of your team members, meaning your tone of voice always stays consistent.


Why should I use Mailbutler’s email templates?

Mailbutler’s Email Templates feature is the best there is. It’s quick and easy to make a template, and even quicker to insert it into your email – it takes just two clicks! Using templates is a great way to save time while writing emails – it means you can quickly send the same email copy to multiple recipients without having to rewrite it multiple times a day. On top of this, sharing your templates with your team members means your branding and tone of voice always stay consistent, regardless of who is sending the message. Stay professional and save time with Mailbutler!


Why should I use Mailbutler when my email client already offers templates?

While you could use your client’s native template feature, Outlook, Gmail and Apple Mail don’t offer anywhere near the same level of ease or customization that Mailbutler does. The Mailbutler Templates feature is easy to use and gives you more control and freedom than any email client’s native feature does. Mailbutler also lets you share your templates with any other Mailbutler user, enhancing email collaboration and ensuring your branding and tone of voice are always on point.

Don’t worry about privacy. Mailbutler is 100% compliant with European data regulations

We take privacy seriously and never share your data with third parties. And because our servers are located in the EU, you can rest assured that your data is handled in line with the strictest privacy and security regulations.

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“You know when you want your mail program to do that bit more, like easily schedule your emails, note that you've used the word attached in the copy but haven't attached anything, or help you know if your recipient has actually opened your last message? Mailbutler makes it happen.”

It only takes 30 seconds to get started

It only takes 30 seconds to get started

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