Mailbutler News

Mailbutler’s Teams become Collaborators: What this change means for you

Our latest set of changes takes our email collaboration feature to the next level. Mailbutler’s Teams are now Collaborators.

First published

18.10.2022

Last edited

03.11.2022

Read time

3 minutes


    By James

    James has five years' experience as a Content Marketer, bylines on Left Foot Forward, Submittable, and INOMICS, and a Master's in History. In his free time he likes to read, play guitar, and write for his personal blog.

    At Mailbutler, we regularly test, review, and look for opportunities to improve our product, as we know that’s the only way we can keep up with your evolving email communication needs.

    Our latest set of changes takes our email collaboration feature to the next level, which is precisely why we decided to rename it. Mailbutler’s Teams feature is now Collaborators.

    In this blog post, we’ll explain exactly what this update means for you, the users, and how you’ll benefit from it.

    email collaborations

    How are Mailbutler’s Collaborators different from Teams?

    Some of the most significant changes introduced with Mailbutler’s Collaborators update are:

    • A single list of collaborators. All existing teams are being removed and every team member is being moved to one place – the Collaborators list. The new Collaborators feature doesn’t allow you to create teams – you have to add everyone individually. This change lets you manage all your email collaborations from one centralized place.
    • A small design change. Mailbutler’s Collaborators feature comes with a new, better, avatar-style design. This change helps you stand out and make your interactions more memorable.
    • Sharing capabilities for Essential users. With the Collaborators feature, owners of the Mailbutler Essential plan can share basic email signatures with other Mailbutler users. Essential users can also see shared email signatures, but only in their basic version. If a custom email signature is shared with an Essential user, they’ll be able to view only the elements available in their plan.
    • Sharing options for Professional and Professional+ users. Professional and Professional+ users also benefit from the new Collaborators feature. With it, they can share notes and tasks attached to emails (but not contacts). They can also share email signatures and message templates. Additionally, Professional and Professional+ users can see shared email notes and tasks, signatures, and templates, which wasn’t the case with the old Teams feature.

    So what stays the same?

    Mailbutler’s Collaborators feature isn’t entirely different from Teams. Here’s what stays the same:

    • The location of the feature – you can find Mailbutler’s Collaborators in the Account & Preferences menu in the sidebar.
    • Mailbutler’s email collaboration continues to work across all three email clients: Apple Mail, Gmail, and Outlook.
    • With Mailbutler’s Collaborators, you can continue to add actionable tasks and informative notes to both emails and contacts and share those items with whomever you want directly from your inbox. You can perform all of these actions as a Business user, just like with Teams.
    • As a Business user, you can continue to create, share, and update email signatures for your entire company. You can also continue to create and share message templates to save time and boost productivity.
    • Last but not least, Business users can continue to share entire email contacts or specific contact information with any other Mailbutler user regardless of their email service provider.

    What can you use Mailbutler’s Collaborators feature for?

    Just like its predecessor, the Collaborators feature helps you increase your email productivity, improve teamwork and collaboration, and establish brand trust by letting you:

    • Attach detailed notes and tasks to your emails and contacts and share them with your teammates.
      For example, you can create an email note highlighting the points that must be included in the follow-up message, or add a short note to a contact informing others that the team member in question is on vacation. This is how you keep everyone on your team in the loop. What’s more, to avoid missing important deadlines, you can add
      reminders to your to-dos and receive real-time notifications when the specified time approaches.
    • Create and share email templates and signatures with your department or the entire organization.
      Having carefully crafted message templates for different email communication scenarios at hand saves time and ensures your business emails always sound and look professional. With shared email templates, you can also boost your email response rates. Shared email signatures, on the other hand, help you maintain brand consistency and, as a result, build brand awareness and trust.

    Summary

    Mailbutler’s Collaborators feature is a simpler, cleaner, and more functional version of Teams.

    More importantly, this update enriches the Essential, Professional, and Professional+ plans with strong sharing capabilities which improve teamwork and collaboration.

    If you have any questions regarding our latest set of email collaboration changes, feel free to contact our support team at support@mailbutler.io. We’re always happy to help!

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