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What makes Mailbutler better than macOS Ventura?

The new Ventura update adds new features to Apple Mail, but Mailbutler still excels in improving your email communication. Find out why here.

First published

08.07.2022

Last edited

17.08.2022

Read time

5 minutes


    By Tobias

    After his studies in industrial engineering at RWTH Aachen University, Tobias co-founded Mailbutler GmbH together with Fabian in 2015. In his free time, he spends most of his time in the garden and with his son Timo.

    We’ve received several messages over the past few weeks asking us what the differences are between Mailbutler and the new Apple Mail features, which will be released with macOS 13 Ventura in the fall of 2022.

    The answer is simple: Apple Mail has always been, and remains, a consumer email client. Its new features are very basic and are not useful in a business setting.

    While there are similarities between these features in the new OS and a few of our features, Mailbutler offers a smarter, more customizable, and professional experience.

    Our vision

    At Mailbutler, we provide a smart email assistant for freelancers, small companies, and self-employed professionals that integrates directly into your inbox.

    Our features work in harmony together to structure, enrich and boost everyday business email communication and relationship management — in order to, as we say, make your inbox smarter.

    Over 10 years ago when we started Mailbutler it was because we’d noticed a lack of these business-tailored features in Apple Mail, and we developed our extension specifically for this email client.

    Mailbutler is developed based on feedback from our users, and because of this, our future is bright and exciting.

    Thanks to the many great ideas and feature requests from our active fan base, we’ve been able to continuously improve our product and, in turn, transform your Apple Mail inbox into a fully equipped business email client.

    Among other things, we are currently working on making our email extension even smarter, by transforming our dashboard into a personal email assistant.

    Mailbutler will remind you which emails need a follow-up, what you need to get done today, and more. Stay tuned to find out what we have in store.

    What’s new?

    In June 2022, during the Worldwide Developers Conference (WWDC), Apple introduced a set of features to Apple Mail that have already been standard features in Outlook, Gmail, and other email clients, for a long time.

    By doing this, Apple is trying to close the gap between Mail and the other email clients on the market. But all the features Apple introduced are basic, and are mainly developed with personal email users in mind.

    Below is an overview of the new features in the upcoming macOS, and why they don’t measure up to the functionalities Mailbutler offers and has been optimizing for over a decade.

    Adding a reminder to a message​

    Apple’s new built-in reminder feature is very limited. It only allows you to set an alarm for an email. That’s it. You can’t add a note, task, or any kind of rule or automation.

    Mailbutler not only provides you with the ability to add tasks including follow-up reminder tasks, as well as informative notes, but is fully integrated into your Apple Mail inbox.

    With Mailbutler, you can:

    • create a task
    • set a reminder or due date
    • provide context about the task
    • update or delete a task
    • set custom automation rules

    and much more! Even sharing tasks, notes, and reminders with a team member is possible, all without leaving your email inbox.

    Many Mailbutler users are already working with a task management tool, such as Asana, Todoist, or Apple Reminders. That’s why we enable integration between Mailbutler and these services, to automatically sync all tasks, due dates, and notes.

    The task sync even works in both directions: If you change something in your task management tool, this change will also be shown in Mailbutler (and thus in your Apple Mail inbox).

    Allowing to set a delivery date for an email

    With the release of macOS Ventura at the end of 2022, you’ll have the option to set a delivery date for an email, i.e. to send your email at a later time.

    The problem with Apple’s new feature is that the built-in email scheduling only works when your computer is online. In other words, the email won’t be sent when your computer is off. This is critical when you rely on a feature to send your email at the correct time.

    At Mailbutler, we spent over 6 years improving and optimizing our Send Later feature, so that you can send your emails exactly at the date and time you want, whether your computer is off, offline, broken, or sitting on an airplane with you.

    We’re able to do all of that without reading or saving your emails on our servers. The email will still be sent from your email inbox, and that is how email scheduling should work!

    Business plan users also have the need to configure email scheduling to their specific needs. Because of this, we’ve provided customizable time presets, which can be easily used to save time when scheduling an email.

    You can even set working hours to ensure emails are only ever sent to your clients and colleagues during those “normal” working times.

    On top of all that, we go one step further. Mailbutler uses AI and all available data (from your emailing history) to tell you when the optimal time is to send an email to any particular contact.

    This way, you can be sure that the email arrives at the perfect time in their inbox, when they’re most likely to see it, and not when it could get lost under hundreds of other emails.

    Mailbutler’s Send Later feature lets you can leave work for the day and does the rest for you.

    Option to cancel delivery of the last email

    Also included in the new Apple OS at the end of this year will be the ability to recall the last email you’ve sent. Apple is going to offer a basic 10 second delay, so that after you click send, you can stop that email from going to the recipient, by clicking on a button in the Apple Mail window.

    We at Mailbutler have provided our Undo Send feature for years, and it’s been beautifully refined over the course of that time.

    Unlike Apple Mail, Mailbutler’s Undo Send feature comes with a pop up, so that the option to retrieve a message is always right there, where you can easily see it.

    On top of this, if you’re someone who sends out a lot of emails at once, you’ll see every email you’ve recently sent listed right there in the pop up, and can recall as needed.

    And much more

    In addition, there are all of the other excellent tools that Mailbutler provides: Email tracking (including tracking who has opened your links and seeing exactly who has opened your email), customizable email signatures and message templates, detailed insights into your contacts, attachment reminders, and many more.

    Mailbutler offers a comprehensive package of all the tools you need to send and manage your emails professionally, to your exact specifications. You can find all of our features, along with a detailed description of each of them, on our website.

    Mailbutler is, and will always be, the number one business email extension for your Apple Mail inbox. We’ve worked hard to craft the ultimate set of tools for anyone who relies on emails for their work.

    We value your business and want you to get the most out of our product. Please let us know what more we can do to provide you with the best email plugin service.

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