ChatGPT for Outlook: Revolutionizing Email Communication Inside Microsoft Outlook
Enjoy the power of ChatGPT inside your Microsoft Outlook inbox by installing the Outlook extension Mailbutler for free.
Using ChatGPT to generate effective replies to emails can be challenging. To help you save time, we put together a step-by-step guide.
Irena is an experienced Content and Email Marketer who loves animals, slow mornings, and all things Tolkien.
Artificial intelligence is taking the world by storm right now. From students and freelancers to entrepreneurs and business owners, it seems everyone's trying out and using the sensational ChatGPT to ease their workload. And of course, artificial intelligence is changing email management as well.
Research shows that the average professional gets around 121 emails every day. But, let's face it, many of these messages don't require detailed responses. This is where AI email replies enter the picture.
Since you're reading this blog post, it's safe to assume that you already know that ChatGPT is a powerful virtual assistant and AI email reply generator. But how does ChatGPT actually work and how can you use it to write effective email responses? Read on to find out.
ChatGPT is a state-of-the-art language model developed by OpenAI. It interacts in a conversational way and can answer follow-up questions, challenge incorrect premises, and even decline inappropriate requests.
To be able to use ChatGPT, you must create an account using your email address (I used my Gmail address) and phone number. You might, however, not be able to access the AI language model whenever you want due to the incredibly high demand it's experiencing right now.
The good news is that ChatGPT is completely free at the moment, which gives you the chance to familiarize yourself with the software and decide whether it's a smart investment for you. Yes, that's right - ChatGPT may not stay free forever.
ChatGPT uses machine learning algorithms to analyze text data and learn how words and phrases relate. It also makes use of natural language processing techniques to understand human language and generate human-like text based on the input it receives.
This enables ChatGPT to go through emails, discover intent, and quickly generate a smart reply to each based on the context and writing style.
Using ChatGPT to generate effective replies to emails can be challenging and a bit time-consuming. To help you get the hang of it and save time, we put together an easy-to-follow step-by-step guide.
Start the conversation by asking ChatGPT to compose a reply for the email of your choice. Then, copy and paste the message into the chat.
Here's my example email (it's one I didn't have the bandwidth for but also didn't want to ignore):
And here's the smart reply ChatGPT generated:
Not bad at all! However, ChatGPT assumed I wanted to give a positive reply, which wasn't the case. This leads us to the second step...
As I mentioned above, I didn't want to continue the conversation but didn't want to ignore it either. So, my next instruction for the AI tool was to write a new draft in which I politely decline the collaboration offer.
Here's the result:
The explanation ChatGPT came up with is valid as nowadays most companies, including Mailbutler, take their brand identity seriously.
Finally, I wanted to shorten the email so I sound more determined. That's exactly what my next instruction was about:
This, of course, doesn't have to be the email I actually send. I can edit the draft a bit, change the closing sentence, and then hit send.
Mailbutler is transforming into an even more powerful digital email assistant. To help our members spend less time managing their messages and focus on their clients and growth, our product and development team is working round the clock to bring the power of ChatGPT directly to their inboxes so they don't have to switch between different browser tabs or apps to use it.
The Mailbutler ChatGPT-based email assistant will be able to take mundane email inbox management activities off your hands by:
Want to test-drive Mailbutler's AI-powered email assistant? Sign up for early access to the exciting new feature and we'll let you know when it's available:
ChatGPT is a revolutionary language model that can be used for:
Yes, ChatGPT can compose new emails. All you need to do is provide the tool with a short prompt, explaining what the email message should be about. To get to a version of the new email you're 100% satisfied with, you'll need to provide quite a lot of feedback, though. Luckily, a few email writing sessions with ChatGPT are more than enough to figure out how to get to the final result faster.
Artificial intelligence helps make email communication more efficient and effective by:
Yes, it can. There are many AI-powered apps that write replies to emails. These tools use machine learning and natural language processing to read and understand incoming emails and generate replies.
ChatGPT has been one of the hottest topics among students, freelancers, and business owners for several months now. Lots of professionals have found great ways to incorporate the AI tool into their daily workflows. This includes responding to emails as well.
Although it has a few drawbacks, ChatGPT can provide great assistance in replying to "regular" emails such as meeting requests, collaboration offers, refund-related questions, etc.
However, if you need to respond to an important email that calls for attention to detail and human finesse, then you might be better off doing it yourself.