James has six years' experience as a Content Marketer, bylines on Left Foot Forward, Submittable, and INOMICS, and a Master's in History. In his free time he likes to read, play guitar, and write for his personal blog.
Trying to keep track of all the information that you receive from emails every day can be a difficult task.
There are so many things to remember, from important client communications to more basic things like birthdays and company names.
So how can you make sure you remember everything you need to?
A great way of keeping on top of everything is to turn your emails into digital post-it notes.
This means you can simply glance at a message and know exactly what it's about.
Turning emails into notes doesn't have to be difficult - as we'll see, there are many ways of doing it, including by using Mailbutler!
Let's hear our selected experts on how they are turning emails into notes.
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Create a label named “Notes” then label your emails
A quick and simple way that I swear by when I need to turn an email into a note is through labeling. If you’re using Gmail, add or create a label and name it “notes” or “reminders.” You can also add separate labels for “work notes” and “personal notes.”
Now, whenever you receive an email that you need to save as a note or reminder, simply click on Labels and choose which label/s you want to add the email to.
On the left sidebar, you’ll see a list of your labels. Click on any of them to access the emails you’ve labeled as a note.
You may use the Evernote app on your mobile device or computer to keep track of your notes, bookmarks, to-do lists, and calendar events. Different levels of storage and synchronization are available for free and premium subscriptions.
Emails may be forwarded to your unique Evernote address, where they will be saved as tasks.
When you make a to-do list, you can use due dates, flags, and reminders to keep yourself on track.
Forget about the old-school copy and paste for turning your emails into notes, a more creative and efficient way to do this is by downloading the any.do add-on for Chrome.
This allows you to turn any email into a note/task by simply clicking on the extension while having opened the email you'd like to convert.
Once you do this, you'll get a preview of the email already in note format, where you'll be able to edit the title (which will always be the subject of the email by default), set a reminder, and add any additional notes you may consider necessary.
It is an extremely easy and quick process that saves you the headache of having to copy and paste every email one by one.
One of the most effective ways to turn emails into notes is by using digital sticky notes.
Sticky notes have always been a great way to take notes and reminders of what needs to be done, but there was always the risk of losing the sticky note, not being reminded of the deadline, and other problems with tangible sticky notes.
When using a digital sticky note, you get to write it down to remind yourself, organize notes based on date, categories, etc, set reminders with alarms and even color code them based on importance.
This is a great way to make sure you see your to-do list every time you open your laptop/desktop as well as enjoy the physical features that make it effective, too.
My go-to method for turning emails into notes is to use an IFTTT automation.
With IFTTT, you can create an automation that will automatically copy any emails into a document or note-taking app of your choice.
This allows you to quickly and easily save important emails without having to manually retype them each time.
You can also set up the automation to add tags, organize your notes into folders, or even send yourself a reminder to review the emails later. Data annotation can also be incorporated into the automation process to help categorize and label data for future use.
As you can see, there are plenty of useful ways you can turn your emails into notes, saving you time and helping to make sure you remember everything you need to - including by using Mailbutler, with which you can immediately and directly create notes not just on your emails, but also on your inbox contacts!
So what are you waiting for? Start turning your emails into notes now and improve your workflow.