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Coming soon: Mailbutler Tags

The upcoming Mailbutler Tags feature will allow you to create and add multiple tags (labels) to your emails and Mailbutler items.

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    By Irena

    Irena is an experienced Content and Email Marketer who loves animals, slow mornings, and all things Tolkien.

    At Mailbutler, we pride ourselves on offering our members the opportunity to participate in developing and improving our core product. Over the past few years, we've introduced several features at the request of our loyal customers, thus making our email productivity suite that much more functional and user-friendly.

    If you've visited the open feedback section on our website recently, you might have noticed that email tagging is one of our most frequently requested features. Well, you asked and we listened! After months of keeping the project under wraps, we're excited to announce that we're going to release our very own Tags feature this fall. Read on to find out more.

    What will the Mailbutler Tags feature include?

    The upcoming Mailbutler Tags feature will allow you to create and add multiple tags (aka labels) to your emails and Mailbutler items, including your email and contact notes and tasks, message templates, email signatures, and contacts. This means you'll be able to develop a highly efficient organizational system that will help you stay on top of your inbox at all times.

    Mailbutler tags on an email task

    Mailbutler Tags on an email task

    You'll be able to create tags both in the Mailbutler Sidebar and in your Account & Preferences. When you create a new tag in the Sidebar, it will automatically get added to your general tag list which you'll be able to access and edit in your Account & Preferences. This is also where you'll need to go to permanently delete a tag.

    General tag list

    General tag list

    To help you save time, Mailbutler will give you tag suggestions based on the first few letters of your input. You'll see the suggestions in a drop-down menu like so:

    Mailbutler tag suggestions

    Let's have a closer look at all the different types of Mailbutler Tags you'll be able to create and add.

    Types of Mailbutler Tags

    With the exciting new Mailbutler Tags feature, you'll be able to create and use your own set of tags. These include:

    Email tags

    Whether you're using Apple Mail, Gmail, or Outlook, you'll be able to use the Mailbutler Tags feature to add tags to both your received and sent emails. You'll have the chance to create as many email tags as you want and assign them a specific color. Here are a few great email tag examples you could use:

    • sales offers
    • invoices
    • meeting requests
    • project updates
    • follow up
    • send docs

    Want to delve deeper into the world of email tags? Explore our comprehensive email tags guide for more insights.

    Email tags

    Email tags

    With the Mailbutler Tags feature, you'll also be able to apply status tags to your messages:

    • critical
    • high priority
    • medium priority
    • low priority

    Tags on notes and tasks

    Additionally, the brand-new Mailbutler Tags feature will let you apply tags to your email and contact notes and tasks. For example, you'll be able to use action tags on your tasks to filter out low-priority to-do items from urgent ones. Here's what those can look like:

    • due today
    • due tomorrow
    • due this week
    • due this month
    • 2023
    • 2024
    • 2025
    • urgent
    • on hold


    Similarly, the Tags feature will allow you to add specific tags to your Mailbutler notes. Here are a few great examples:

    • share with John
    • share with Jane
    • October updates
    • Monday meetings

    Note tags

    Note tags

    Tags on email signature templates

    Adding tags to your Mailbutler email signature templates is another important piece of the inbox management puzzle, especially if you use more than one signature in your daily email correspondence. Your email signature tags can include:

    • en freelancer
    • de freelancer
    • en company
    • de company
    • en private
    • de private


    Tags on message templates

    The Mailbutler Tags feature will let you use tags on your message templates as well. This will help you keep your templates well-organized and tidy. Your message template tags can include:

    • order confirmation
    • delivery delay apology
    • overdue invoice reminder
    • quote request


    Tags on contacts

    The upcoming Mailbutler Tags feature will allow you to tag contacts as well. You'll be able to use this functionality to add interest tags to your customers, i.e. separate your loyal customers from disengaged ones. This will break down your contact list into nice little segments and help you send targeted emails (for example, to people eligible for discount coupons). Here's what your contact tags might look like:

    • 1 purchase
    • 2-5 purchases
    • 6-9 purchases
    • 10+ purchases


    Additionally, you'll have the chance to add tags to your contacts based on the products/services they're interested in or the projects you've collaborated on. Here are a few simple examples:

    • landing page design
    • SEO website audit
    • content creation
    • video marketing


    Last but not least, you'll also be able to apply status tags to your contacts so nobody slips through the cracks:

    • new leads
    • in negotiation
    • contract review
    • docs signed

    Contact tags

    Contact tags

    Benefits of email tagging

    Email tagging is so much more than adding pretty colors to your messages. When used right, this functionality provides numerous benefits, but the two most important are:

    • Boosted email productivity. Adding tags to your emails can help you plan your workdays more effectively and increase your email productivity. For example, you can filter out all your "critical" messages and block out time to work on them if the list is long. Without email tagging, you have to go through each and every one of your messages to find the ones that require your immediate attention. This is both annoying and time-consuming.
    • Hassle-free email personalization. Using tags on your messages and contacts helps to make email personalization incredibly easy. A quick look at the tags you've added to a message or contact can help you compose tailored emails and, as a result, boost engagement and improve your email marketing efforts. For example, if an email contact of yours has a "1 purchase" label, you could offer them a discount or another kind of special deal.

    Summary and next steps

    Mailbutler's Tags feature will let you create and use tags on your messages, notes, tasks, email signatures, message templates, and contacts. Creating and adding a Mailbutler Tag will be as easy as typing a couple of words.

    The first version of the Mailbutler Tags feature will only allow you to create and apply labels to emails and Mailbutler items (contacts, notes, tasks, email signatures, and message templates). However, our product and development team is already exploring multiple ways of taking the Tags feature to the next level. This could include tag integrations and syncing email tagging with the Smart Assistant. Exciting times are ahead, so stay tuned!

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