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The Mailbutler Email Signature feature

How do you add a signature in Gmail? It couldn't be any easier with Mailbutler - create, customize and share signatures with your team.

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    By Tiffany

    Tiffany studied Language and Economics, and now likes to write about business topics and conduct interviews with interesting people. She spends her free time looking after her plants and with her dog.

    How do you add an email signature to your message? This is a question asked by many. Including a signature at the end of your messages is a surefire way of conveying professionalism and having your team use consistent signatures can be a great way for keeping our company on brand in all of its email communication. Unfortunately,  some email clients, such as Gmail, are lacking ready-made, easy solutions for adding a signature. But there’s no need to worry any more, because with Mailbutler, you can create an email signature in just a few clicks using its Email Signatures feature.

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    The Mailbutler email signature feature for any email client

    Creating an email signature with Mailbutler

    To begin with, you’ll of course need to download Mailbutler to your computer. You can do this from our website, and receive a 14-day free trial of all of our features, or you can grab the extension from whichever store you’re using – Outlook, Apple, Chrome, iOS or Android. The Mailbutler extension integrates directly with whichever email client you’re using, making the process quick and painless.

    After you’ve done this, you have two options to make a signature: you can either use a Mailbutler premade signature template, or you can customise a signature to make it fit your personal or team’s brand.

    To use the templates, first you need to open the Mailbutler Dashboard which you’ll find by clicking on the little cog icon in the Mailbutler Sidebar in your email client. From here you can select Signatures and pick whichever template you’d like. If you’d prefer to make your own, you can customize your signature in a multitude of ways, including changing your company logo’s colors, adding a quote, and inserting a link or a placeholder. Moreover, you can share and sync these newly created signature templates with members of your team. This means your company can stay on-brand in every email it sends, and always look professional when dealing with clients and customers.

    Every new signature you create is saved in the Signatures section, where you can preview it, and you can edit and delete each signature as you please. As for adding new signatures, there is no limit on how many you can customize on our Business plan. And using them is easy and intuitive – you can add them directly in your email client when composing a new email, meaning you always have the correct signature for the occasion on hand.

    Tips for creating a great email signature with Mailbutler

    But wait! Don’t be so quick designing and deciding on a final email signature. Before you do that, read our tips below on how to customize a successful email signature that will create a long-lasting impression:

    • Don’t include too much information. Three or four lines of text including your name, title, company, and phone number is more than enough.
    • Add a picture of you or your company’s logo. Visuals count a lot and have a much stronger impact than just plain text.
    • In addition, add your social media channels to connect more easily with potential customers or clients, as well as your website

    For more information on how to create and customize a successful email signature, you can head over to our guide article on email signatures. And as always, if you have any questions at all, you can always email our support team at

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