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Add Notes and Tasks to your emails and manage your inbox the smart way

Keep track of important details and pressing to-dos by attaching notes and tasks to your emails. Gain a clear overview of the information that matters to you.

  • Available on Apple Mail, Outlook, Gmail and Mobile (iOS/Android)
  • Shareable across organizations and teams
  • Two-way syncing with your favorite productivity tool
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Notes & Tasks created

100 000+ professionals

are using Mailbutler

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Mailbutler integrates with your existing services

  • Evernote
  • Googletasks
  • Asana
  • Onenote
  • Todoist
  • Meistertask
  • Microsoft todo
  • Trello
  • Slack

What our customers say about us

Pat St-Pierre

Pat St-Pierre
Self-employed, Guitarist and educator

The Notes feature is really useful. I can easily convert my song modifications into notes.

Cyrille Jégu

Cyrille Jégu
Managing Director, ThrivinAsia Ltd

Mailbutler has been an integral part of my email management practice for the last couple of years now.

Colin Whalen

Colin Whalen
Director, LintonWharfe


My most used feature of Mailbutler is the integration with Evernote, which makes it really easy to get email content that I need to keep into the right Evernote notebook with the right tags.

Manage your inbox 10x smarter

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Illustration Notes & Tasks
Graphic Notes & Tasks 1

Reminders for upcoming to-dos

Stay informed of approaching deadlines by setting reminders for your email tasks. Mailbutler will automatically notify you when your tasks are due. This way you can make sure that your tasks created from actionable emails are carried out and your contacts are left satisfied. 

Sync with 3rd party apps

Are you an Evernote addict? Or a Todoist power user? Mailbutler integrates with several of the most popular task management and note taking apps. Link your Mailbutler account to your favorite productivity tool and have your email notes and tasks automatically exported without having to leave your inbox.

Graphic Notes & Tasks 3

Collaborate with Notes & Tasks

Attach internal memos to emails and share important to-dos to take your team's productivity to the next level. The perfect solution for both customer- and business-facing departments that regularly receive actionable emails. Get more work done in your team with shared notes & tasks.


Notes & Tasks for Your Email Client

Email Notes & Tasks are popular Mailbutler features that help frequent email users achieve a more organized inbox. Notes & Tasks are available on all Mailbutler-supported email clients (Outlook, Gmail, Apple Mail) and iOS and Android devices. 

See how Notes & Tasks works in your email client from the tabs above ➔


Notes & Tasks for Outlook

Mailbutler allows you to create notes and tasks for emails in Outlook which can be automatically synced with 3rd party apps such as Evernote, Meistertask, Todoist and more. 

Mailbutler Notes & Tasks for Outlook


How to create notes and tasks in Outlook

Learn how to add note and tasks to emails in Outlook by following the steps below.

  1. Download and install Mailbutler for Outlookmailbutler add-in for outlook
  2. Select an existing email or start writing a new one in Outlook
  3. Open the Mailbutler add-inMailbutler add-in in Outlook


  4. Click on the Note or Task buttonAdd a task in Outlook


  5. Fill in the details of your note or task and click outside of the box to save it
  6. You can set a reminder for your task by clicking on the bell iconSet a follow-up reminder in Outlook


  7. To delete your note or task click on the trash iconDelete a task in Outlook



Notes & Tasks for Gmail

Mailbutler adds the much needed functionality of creating notes and tasks for emails in Gmail. The added features integrate seamlessly with Gmail's interface and become a regular part of your email routine.

Notes & tasks for Gmail


How to create notes and tasks in Gmail

See how you can add notes and tasks to your emails in Gmail by following the steps below.

  1. Download and install Mailbutler for GmailMailbutler chrome extension
  2. Open Gmail
  3. Go to an existing email or compose a new one
  4. Open the Mailbutler sidebar by clicking on the Mailbutler icon and add a note or taskAdd a task in Gmail


  5. Write down what you would like to remember in your note/task then click outside the box to save itSave task in Gmaik


  6. To set a reminder for your task click on the bell buttonSet a reminder for a task in Gmail


  7. You can delete a note or task by clicking on the trash iconDelete a task in Gmail


Apple Mail

Notes & Tasks for Apple Mail

Mailbutler provides Apple Mail users with an easy and intuitive way to add notes and tasks to emails. Notes and tasks can be shared with team members and synced with third-party productivity tools.

Notes & Tasks for Apple Mail


How to create notes and tasks in Apple Mail

Find out how to add notes and tasks to your emails in Apple Mail by following the step by step instructions below.

  1. Download and install Mailbutler for Apple MailMailbutler downloads page
  2. Select an existing email in Apple Mail or start composing a new one
  3. Click on the Mailbutler icon to reveal the sidebar and click on the Note or Task buttonadd notes and tasks in apple mail


  4. Write the content of your note or task and click anywhere outside the box to save itSave task Apple Mail


  5. If needed, add a reminder to your task by clicking on the bell iconset a reminder for a task in Apple Mail


  6. To delete a note or task simply click on the trash icondelete a task in apple mail



Email Notes & Tasks for iOS and Android

With Mailbutler’s mobile app for Android & iOS you can attach notes & tasks to the emails you send on the fly. Keep your emails organized no matter where you are! You can also filter emails by the content of your notes and tasks and receive push notifications when you're tasks are due.

How to create notes and tasks to emails on iOS and Android

Learn how to add notes and tasks to emails from your iPhone or Android device by following the steps below.

  1. Download the Mailbutler mobile app from the App Store or Google Play Store
  2. Open the Mailbutler app and select an existing email or start composing a new one
  3. Click on the Notes or Tasks icon and choose Add note/task
  4. To choose a team to share the note or task with, click on Manage Teams
  5. To delete the note/tasks, simply swipe to the left. Swiping left also allows you to set a reminder for tasks