Add Notes and Tasks to your emails and manage your inbox the smart way

Notes & Tasks for Your Email Client

Email Notes & Tasks are popular Mailbutler features that help frequent email users achieve a more organized inbox. Notes & Tasks are available on all Mailbutler-supported email clients (Outlook, Gmail, Apple Mail) and iOS and Android devices. 

See how Notes & Tasks works in your email client from the tabs above ➔

Notes & Tasks for Outlook

Mailbutler allows you to create notes and tasks for emails in Outlook which can be automatically synced with 3rd party apps such as Evernote, Meistertask, Wunderlist and more. 

How to use notes and tasks in Outlook
 

1. Open Outlook.
2. Go to an existing email, or start composing a new one.
3. Open the Mailbutler add-in.

    

4. Click on the Note or Task button.

    

5. Fill in the details of your note or task and click outside of the box to save.
6. If needed, set a reminder for your task by clicking on the bell.

    

7. If you made a mistake, Delete Note/Task by clicking on the trash icon.

    

Notes & Tasks for Gmail

Mailbutler adds the much needed functionality of creating notes and tasks for emails in Gmail. The added features integrate seamlessly with Gmail's interface and become a regular part of your email routine.

How to add Notes & Tasks in Gmail
 

1. Open Gmail.
2. Go to an existing email, or start composing a new one.
3. Click on the Sidebar button to reveal it, and to add new note or task.

    

4. Note down what you would like to remember in your note/task then click outside the box to save it.

    

5. If needed, set a reminder for your Task by clicking on the bell.

    

6. If you made a mistake, Delete the Task by clicking on the trash icon.

    

Notes & Tasks for Apple Mail

Mailbutler provides Apple Mail users with an easy and intuitive way to add notes and tasks to emails. Notes and tasks can be shared with team members and synced with third-party productivity tools.

How to add Notes and Tasks in Apple Mail
 

1. Open Apple Mail.
2. Go to an existing email, or start composing a new one.
3. Click on the Sidebar button to reveal it, and to create a new note/task.

    

4. Note down what you would like to remember in your note/task then click anywhere to save it.

    

5. If needed, add a reminder date and time for your task.

    

6. If you made a mistake, remove the note/task by clicking on the trash icon.

    

Email Notes & Tasks for iOS and Android

With Mailbutler’s mobile app for Android & iOS you can attach notes & tasks to the emails you send on the fly. Keep your emails organized no matter where you are! And can also filter emails by the content of your notes and tasks and receive push notifications when you're tasks are due.
 

How to add notes and tasks to emails on iOS and Android

Open the Mailbutler app and go to an existing email, or start composing a new one.

If it’s an existing email:

1. Click on the Tasks icon of that email and choose Add task to create a new one. If you’re composing a new email then click on the Tasks icon on the features bar.
2. Click on Manage Teams to choose a team you want to share the Task with.
3. Swipe the Task to the left to either set a reminder or delete the Task.

If composing a new email:

1. Start composing a new email.
2. Click on the Tasks icon to add a new one.
3. Swipe the Task to the left to either set a reminder or delete the Task.