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Mailbutler: the only Outlook email extension you’ll ever need

Learn more about why Mailbutler's features improve on almost all of Outlook's native features, and how Mailbutler can improve your workflow.

First published

22.01.2020

Last edited

10.05.2022

Read time

5 minutes


    By Tiffany

    Tiffany studied Language and Economics, and now likes to write about business topics and conduct interviews with interesting people. She spends her free time looking after her plants and with her dog.

    Microsoft Outlook is currently the de facto email client for most businesses. Due to its popularity, it has become the standard email client that most workplaces use. However, despite its popularity with businesses of every size, Microsoft Outlook simply cannot do it all.

    Luckily, it doesn’t have to! Microsoft’s AppSource is a marketplace created to offer solutions that complement and support Microsoft’s existing products. One of these productivity solutions is Mailbutler.

    While there are many single-feature Outlook add-ons and extensions that help you organize your inbox, having to switch between all of these different programs can become chaotic and messy and often creates performance issues. Instead of using a dozen different extensions, you should be using an all-in-one solution – like Mailbutler. Mailbutler offers a suite of productivity tools neatly packed within a single add-in with an intuitive interface that seamlessly integrates into your Outlook inbox.

    Ditch read receipts and start tracking

    Outlook’s read receipts are Microsoft’s outdated way of notifying you when some looked at your email. When the sender uses the read receipt feature, a pop-up window usually appears for the recipient, asking for a confirmation. If you’ve ever tried using read receipts in Outlook, you might have asked yourself how useful that is. And you might have already suspected the answer: read receipts are rarely effective as the recipients usually have to give a confirmation every single time.

    But Mailbutler does this differently. With Mailbutler’s Tracking feature for Outlook, your recipient does not receive an annoying pop-up window asking for a confirmation – it’s tracked automatically, so you’ll always know when your email was opened. Moreover, with Tracking Details you can see the location, device, operating system and browser of the person who opened your email. Now you have all the information you need to take the next step with confidence.

    But that’s not all Mailbutler’s Tracking feature does! With Mailbutler you can also track links inside your emails and get the same insights into them as you would when tracking when your email was opened. With this powerful feature, you can see how your recipient interacts with your email, allowing you to connect better with your audience. 

    An email scheduling feature that’s actually useful

    For whatever reason, Microsoft has decided to execute email scheduling locally on Windows. This means that your computer has to be running and Outlook open for any scheduled emails to send – which defeats the purpose of a scheduling feature! But worry not: we have a solution. With Mailbutler’s Send Later feature for Outlook, you can rest easy that your email will be sent regardless of whether your Outlook is open or your computer is on.

    The best part of Mailbutler’s Send Later feature? Recipient Optimized Scheduling (ROS). With this feature Mailbutler uses Email Tracking to see when your contacts are most likely to open an email, and accordingly tells you when the best time to reach you recipient is. This means you can maximize the chances of your email being opened!

    Manage your email signatures in one place

    Mailbutler also allows you to create professional email signatures from ready-made templates or easily craft a customized one from a base design. Mailbutler Email Signatures can be shared across your team, enabling you to achieve a consistent brand identity in your company’s email communication. In addition, if you use Mailbutler on multiple email clients, you can still access your signatures from Apple Mail and Gmail.

    Recommended reading: 10 mistakes to avoid when writing your email signature

    While Outlook does offer a native signatures functionality, it simply isn’t as expansive as Mailbutler’s. With Mailbutler on our Business and Professional+ Plans, you can take one of our signature templates and customize it extensively, changing font colours and sizes, adding images and logos, and sharing these designs across your whole team.

    Turn your emails and contacts into actionable to-dos

    Received an email and need to take action, but can’t find anywhere in Outlook to do this easily without integrating a different app or creating a whole new ticket for yourself in your to-do tool? That’s where Mailbutler comes in. Although Mailbutler does integrate with a multitude of different apps, including Todoist, if you simply want to turn your emails into to-dos, you can do this directly in your inbox with our Notes and Tasks feature.

    Adding notes to emails is purely for information: whenever you open up that email and glance at the Mailbutler Sidebar, you’ll be able to see the notes you’ve attached to that message, into which you can write any important information you need. But adding tasks is where it gets really exciting. A task turns an email or even a contact into an actionable to-do which you can tick off after you’ve completed the task, all within your inbox, all without needing any extra software or steps. And if you do want to integrate Todoist to your inbox, that’s okay too! Whenever you create a new task in Mailbutler, it will be synced to your Todoist app under your Mailbutler project.

    Quickly and easily create and share detailed email templates

    Outlook of course offers an email template feature, but if you’ve ever tried to use it (especially in the browser version), you’ll see that the functionality isn’t great – you’re simply given a subject line and a body text field, and that’s it.

    Mailbutler solves this lack of functionality by adding manageable templates which you can insert into your email in two clicks. Not only do we offer a set of templates as standard on our paid plans, you can also create your own and add your own placeholders which show you exactly which parts you need to change after you’ve inserted it in your compose window. No more basic templates, but everything you need in an insantly-insertable, intuitive way!

    Mailbutler is designed with Teams in mind

    One of the most distinctive attributes of Mailbutler is that it’s built for collaboration. With Mailbutler, the Notes and Tasks you add to your emails can be easily shared across your team. The people you share notes and tasks with don’t even need to have Outlook – they can be using any one of the three email clients we support: Apple Mail, Gmail, or Outlook. You can design signatures and message templates which your team can use to achieve a cohesive communication strategy and save precious time. Check out our Support Center to learn more about Teams in Mailbutler.

    We also integrate with your favorite productivity tool

    Having integration between all the services that a company uses is a necessity in the modern workplace. A lack of synchronicity makes handling day to day tasks unnecessarily difficult. When it comes to integrations, Mailbutler is your new MVP. It works effortlessly with your favourite note-taking or project management tool. Mailbutler integrates with the most popular services out there, such as Todoist, Trello, Asana, Wunderlist and many more! No more switching between browser tabs and transferring tasks an information manually – sync it all from within your inbox. So what are you waiting for? Get a 14 day free trial of Mailbutler with all our features today.

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    Comments (2)

    1. I use Microsoft 365 — and Microsoft Outlook/Exchange— What is the annual fee for private users?

      20 Nov 2020
      • Hello Gunther,

        That depends on which level of subscription you’re interested in. It ranges quite a bit, from €7.95/month to €29.95/month. There’s also the option of yearly payments, which saves you two months worth. For a complete overview of the prices, please look at our pricing page, which also includes a handy chart that shows which features come with which levels of plan.
        https://www.mailbutler.io/pricing

        If you’ve got any other questions, please write to us at support@mailbutler.io.

        Thanks!

        20 Nov 2020

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