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Artificial Intelligence

AI tools for Outlook: Master your Outlook inbox

Discover how AI tools for Outlook can transform your inbox. Enhance productivity and efficiency with these smart add-ins. Read more here.

First published

16.08.2023

Last edited

16.01.2024

Read time

7 minutes


    By James

    James has seven years' experience as a Content Marketer, bylines on Left Foot Forward, Submittable, and INOMICS, and a Master's in History. In his free time he likes to read, play guitar, and write for his personal blog.

    Do you feel like your Outlook is a bit too cluttered? You would be right - even if your inbox is empty, there are still plenty of items cluttering up your view. However, if you want to streamline your work and make better use of your time, there are simple artificial intelligence (AI) tools for Outlook that can help.

    By using Outlook AI tools, you can target specific items or features that you're missing. This means you can save yourself a lot of time and focus on important stuff. There are several different AI tools that can help improve Outlook productivity. If you want to get the best out of your Outlook email inbox, start using these tools today!

    Mailbutler's features for Outlook

    Mailbutler's Smart Assistant

    Mailbutler's Smart Assistant goes beyond simple automation. It's like having a personal email assistant that understands your writing style, offers suggestions, and even corrects grammatical errors.

    Its AI-driven algorithms ensure that your emails are professional, concise, and tailored to your audience. Moreover, Mailbutler's commitment to privacy means your data is never shared or misused. Plus, it's now available as a Microsoft Copilot alternative.

    Key features:

    • Respond to emails with one click.
    • Summarize emails with one click.
    • Compose emails based on short instructions.
    • Create to-dos from emails.
    • Find contact information and store them.
    • Improve spelling or grammar on your emails before sending them.

    Email Tracking

    Understanding when and how your emails are read can be a game-changer. Mailbutler's email tracking feature provides detailed insights into recipient behavior, allowing you to follow up at the right time or adjust your approach based on real-time feedback. It's a tool that empowers you to make data-driven decisions, enhancing your communication strategy.

    Smart Send Later

    Imagine being able to schedule emails to be sent at the perfect moment. Mailbutler's Smart Send Later feature does just that. Whether it's accommodating different time zones or planning a marketing campaign, this feature ensures that your emails reach your recipients when they are most likely to engage.

    Example of how Mailbutler can help your business

    Let's say your small business is struggling with email overload. After integrating Mailbutler into Outlook, you'll experience a significant improvement in efficiency. The Smart Assistant can help you draft professional emails, the email tracking feature will provide actionable insights, and the Smart Send Later feature will ensure timely communication. With Mailbutler you can even use pre-designed email signatures and email templates for canned responses. 

    Try the Power of AI in your Outlook

    Need to write an email quickly? Provide a few words, and the Smart Assistant will draft an email for you.

    Other noteworthy AI tools for Outlook

    Here's a deeper look at other tools:

    Microsoft 365 Copilot

    Microsoft 365 Copilot

    Source: Microsoft

    The first set of AI features will be added to programs like Word, Excel, PowerPoint, Outlook, and Teams. Microsoft claims this will make people more creative, productive, and skilled. In Outlook, Copilot can summarize email conversations so you can quickly see everything that's been said. You can also use it to create text for emails or change the length of what you're writing.

    Microsoft Copilot in Windows became available on September 26, offering seamless access via the taskbar or the Win+C keyboard shortcut, and is available to commercial customers for free.

    Microsoft 365 Copilot, available for enterprise customers on November 1, is priced at $30 per user per month.

    Key features:

    • Integration with Large Language Models (LLMs): Combines the power of LLMs, including GPT-4, with Microsoft 365 apps and business data.
    • Real-time access to business data: Generates answers anchored in your business content and context.
    • Security, compliance, and privacy: Inherits all company security, compliance, and privacy policies and processes.
    • Data protection: Ensures that data won’t leak across user groups and presents only data you can access.
    • Integration with common apps: Consistent user experience across Word, Excel, PowerPoint, Outlook, Teams, and more.
    • Designed to learn new skills: Can learn how to connect to various systems and perform sophisticated tasks.

    Flow-e

    Flow-e for Outlook

    Source: Flow-e

    Flow-e is a visualization layer designed to integrate with your Outlook inbox, transforming it into a visual task board. It combines the principles of Kanban-like workflow with the ideas behind Inbox Zero and Getting Things Done (GTD), eliminating the need for external task management tools. Flow-e's features include:

    Key features:

    • Visual Email and Task Management: Flow-e turns your Outlook mailbox into a to-dos board, allowing you to manage personal tasks and emails in a customized visual workflow.
    • Calendar: Your daily schedule is displayed in a timeline, enabling you to set up meetings and reminders without leaving your mailbox.
    • Delegated Task Tracking: You can delegate work to your team directly from your inbox without losing accountability.
    • Due Date Reminders: Stay on top of important emails with due date reminders, allowing you to focus on your work while Flow-e handles the cues.
    • Integration with Kanbanize: Flow-e meets Team Kanban through integration with Kanbanize, another product by the same company, facilitating collaboration right from your inbox.
    • Privacy: Flow-e visualizes your inbox in real-time without storing email messages on its servers.

    Clara

    Clara Labs for Outlook

    Source: Clara Labs

    Clara is designed to be your virtual employee, specifically focusing on scheduling your meetings. It operates through email, allowing you to simply CC Clara in any email, and it will take care of the scheduling back and forth on your behalf. Here's how Clara stands out:

    Key features:

    • Automatic Follow-Ups: Clara ensures that every meeting gets on your calendar by handling follow-ups, saving you from long email chains.
    • Natural Language Interaction: Clara communicates in natural language, functioning as a full-time teammate dedicated to your scheduling and calendar.
    • 24/7 Responses: Clara is attentive around the clock, providing assistance whenever you or your clients need help, anywhere in the world.
    • Customizable Preferences: Clara can adapt to specific instructions, such as prioritizing calls in the afternoons, rescheduling meetings, adding recurring events, and more.

    Clara's users describe it as a tool that makes scheduling calls and meetings feel effortless, saving time, reducing email clutter, and even giving the impression of having a human assistant without the associated worries.

    Please note that Clara integration is possible only with the web-based Outlook (e.g., Office 365), so it may be advisable to consult Clara's support team for further information.

    Crystal

    Crystal Knows for Outlook

    Source: Crystal Knows

    Crystal is a personality data platform that provides personality-based guidance for every email, call, and meeting. It leverages DiSC personality profiles to help users understand and communicate more effectively with their contacts. 

    Key features:

    • Prospect Research: Crystal helps you understand the natural personality of your prospects, providing instant tips on how to communicate, build trust, and negotiate with them.
    • Email Customization: Crystal offers real-time suggestions about how to tailor specific words, phrases, and sentences for different personalities, enabling more persuasive writing.
    • Group Meetings Guidance: Crystal provides personalized playbooks for various stages of the sales process, including negotiation, overcoming objections, and building rapport.
    • Internal Communication Insights: Beyond sales teams, Crystal can be used to harness the strengths of your team, improve one-on-one meetings, and foster better leadership through empathy.
    • Machine Intelligence with Human Insights: Crystal adapts to various communication scenarios, providing guidance on tone, language, and approach based on the recipient's personality.

    The future of AI in email communication

    AI is not just a trend; it's shaping the future of email communication.

    The evolution of technology and human interaction must be handled with care. While AI's capabilities are awe-inspiring, the potential risks such as loss of personal touch and miscommunication cannot be overlooked.

    Mailbutler believes in a symbiotic relationship between AI and humans, where AI serves as a tool that complements human intelligence rather than replaces it. Every output by AI can be refined by human insight, preserving the nuances and empathy that only humans can provide. This balance ensures that email communication remains effective, meaningful, and human-centered, even as we embrace the incredible possibilities that AI offers.

    How to get started with Mailbutler for Outlook

    Integrating Mailbutler with Outlook is a straightforward process. Here's a short guide:

    • Choose a plan: Visit Mailbutler's website and select the plan that fits your needs.
    • Download and install: Follow the instructions to download and install Mailbutler.
    • Explore its features: Dive into the various features and explore how each can enhance your Outlook experience.
    • Check tutorial videos here: https://www.mailbutler.io/tutorial-videos/ 
    • Access support: Utilize Mailbutler's extensive support resources if you need assistance.

    AI tools in Outlook FAQs

    What is an AI plugin for Outlook email?

    'AI plugin for Outlook email' refers to a type of software extension that integrates artificial intelligence (AI) functionalities into Microsoft Outlook. These plugins can offer various features such as email tracking and scheduling, predictive text, task management, and more. Examples include tools like Mailbutler and Microsoft's own AI offerings like Microsoft 365 Copilot.

    Does Microsoft have an AI tool?

    Microsoft does have an AI tool called Microsoft 365 Copilot. It leverages large language models like GPT-4 and integrates with Word, Excel, PowerPoint, Outlook, Teams, and more to provide AI-powered features such as summarizing email threads, drafting replies, and creating data visualizations. Microsoft also offers various AI services and platforms for developers, businesses, and researchers to build and deploy AI models and applications.

    Summary

    AI tools like Mailbutler are revolutionizing email management. They offer intelligent solutions that go beyond mere convenience, providing insights, automation, and personalization that transform the way we communicate. 

    Mailbutler's comprehensive suite of features, designed specifically for Outlook, stands as a testament to the power of AI in modern communication. Whether you're a business professional, a marketer, or simply someone looking to enhance your email experience, Mailbutler offers a glimpse into the future of digital communication. Why not explore it today?

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