Irena is an experienced Content and Email Marketer who loves animals, slow mornings, and all things Tolkien.
When it comes to business email communication, your spelling and grammar can make or break your reputation. Research shows that people who send emails riddled with grammatical mistakes are considered less diligent and trustworthy. Additionally, incorrect spelling and grammar can change your messages’ meaning, leading to confusion and misunderstanding. This is how you can end up losing valuable business opportunities.
Luckily, as a Mailbutler member, you can instruct the email assistant powered by AI to proofread your emails before you hit send. In other words, you have a sophisticated grammar and spell checker right inside your inbox. Read on to learn more about the Mailbutler Smart Assistant’s Smart Improve functionality.
What is Smart Improve and how do I use it?
Smart Improve is the Mailbutler Smart Assistant’s ability to scan your email drafts and give you suggestions on how to improve your spelling and grammar. With Smart Improve, you can make sure the messages you send are of a consistently high standard without installing any additional apps or even leaving your email inbox.
To take advantage of Smart Improve, you need to have an email draft prepared in your email client’s compose window. Then, you need to choose “Improve” in your Mailbutler Sidebar (or click on the ⬇️ next to “Improve” and select “Fix spelling mistakes“ or “Improve grammar”).
The Mailbutler Smart Assistant’s Smart Improve functionality
The Mailbutler Smart Assistant will then go through your message and correct any spelling or grammar mistakes it detected. It will offer its suggestions in the Mailbutler Sidebar. If you want to implement the suggested changes in your compose window, you will need to select the “Replace” option in the Smart Assistant dialogue box. It’s entirely up to you whether you accept the recommended improvements or not.
Smart Improve tried-and-tested tips
To make the most of Smart Improve, consider:
Using the sub-feature on plain-text email drafts
Using the “Fix spelling mistakes” option on urgent emails you don’t have time to polish before sending
Using the “Improve grammar” option on long emails to increase their readability scores
Let’s take a look at two simple examples.
Example 1: Fix spelling mistakes
Smart Improve in action
Example 2: Improve grammar
Smart Improve in action
Please keep in mind that the Smart Assistant might not detect every single spelling and grammar mistake in your email draft when you use Smart Improve. This is due to the AI’s general limitations.
Smart Improve best practices
Apart from using it on its own, you can pair Smart Improve with several other Mailbutler features, including:
Message Templates to save your revised email copy as a ready-to-use email template. Learn more here.
Email Signatures to make your message look credible and professional. Learn more here.
Smart Send Later to send your email at the right time for your recipient and maximize your chances of getting a reply. Learn more here.
Your spelling and grammar are a direct reflection of your professional image, especially when sending emails. Spelling errors and grammatical mistakes in your email communication hurt your credibility and reputation. This can cost you both existing and potential business relationships.
With the Mailbutler Smart Assistant’s Smart Improve functionality, proofreading your email drafts is as easy as clicking a button. The Smart Assistant goes through your messages and detects both spelling and grammar mistakes, all in a matter of seconds. It then suggests improvements which you can either accept or discard. The best part? It all happens inside your inbox!